Arrears mode: pay = hours ACTUALLY WORKED (Timesheet Hours) in the period. No variance reconciliation. Use this once fully migrated.
2 · Data files (CSV exported from Workforce)
Arrears mode needs only this month's CSV. Transition and Hybrid modes also need last month's submitted estimate and last month's actuals, to reconcile the advance.
⚠ The dates above do NOT filter the data. Export the CSV from Workforce for exactly the same period as the dates selected — the tool pays whatever period the CSV covers.
3 · Salaried employees & advances (optional)
These salaried staff are appended to the export with their annual salary only (no hours). Edit, add or remove rows, then Save.
Loans / cash advances made to employees. These appear in an Advance column on the payroll output so the payroll team can see them. Enter the Payroll ID and amount.
Hourly rates held in this tool only (not in Workforce), for staff whose rate you don't want visible to rota schedulers. These override the CSV rate. On the variance review export, the £ adjustment for these staff is shown as £0 so their rate stays private.
4 · Calculate
Click any white hours cell to edit (for manual adjustments like half-day sick). Edited rows highlight amber.